The Executive Detox

Decluttering mental and digital environments to create cognitive space for actual strategy.

Did you know I was a piano major in college? (Yes, that’s right - piano performance at University of Southern California, then a Masters program at Bob Cole Conservatory.) 🎹

As a Masters student, one of my teachers had a rule that confused most of us at first: spend no more than four hours in the practice room each day.

As an undergrad, we were used to practicing upwards of 6-8 hours a day. We practically lived in the cells that were our practice rooms. So hearing this advice befuddled most of us.

We were ambitious kids trying to master Rachmaninoff and Chopin. Surely more practice meant better results, right?

…turns out, no. 🙃

Our teachers knew something we didn't. They told us to spend the rest of our time walking in nature, reading, exploring life outside the confines of drilling repetitive passages over and over. The real work, they said, happened when we weren't working at all.

They knew that in order to play the most heartfelt interpretation of Schumann, or to understand the richness and depth of Ravel, we had to experience life.

As an undergrad, I learned Chopin’s first ballade, and my teacher said, “Regina, you’ll never play this part correctly until you have had your heart broken one day.” I scoffed at that.

Several months later, I went through one of the worst breakups that left me feeling like shit. Right in time for my performance.

This was the real performance, by the way, shortly after ending my relationship. I wish I had audio recording of the performance. It was good. The good you only get from heartbreak.

She was right. I didn’t perform it properly until I had my heart broken.

Sometimes, the results we get don’t come from brute forcing something: sometimes, it comes with time, with life experience, and outside of “strategy problem solving” mode. That was one of the biggest lessons I learned, that still carries with me today.

Years later, coaching executives and founders, I've watched this same pattern play out in boardrooms and startups.

At my previous coaching company, we worked with a very famous musician who was hitting a creative funk. They were terrified they'd never one-up their biggest album.

We told them to do something that sounded insane: get bored.

Disconnect. Stop forcing it.

🧠 Research backs this up: studies show that boredom activates our brain's Default Mode Network, the system responsible for mind-wandering and daydreaming.

💡 When we're bored, we're more likely to make unexpected connections that lead to creative breakthroughs. A 2014 study found that people who were bored during a writing task produced significantly more creative solutions in subsequent problem-solving exercises.

This musician took our advice. They disconnected completely. Got bored. Let their mind wander.

When their next album released, it ended up being even bigger than the first.

They were blown away at how slowing down allowed them to speed up.

Today, I watch leaders grind themselves into the ground, convinced that more hours equals more progress. Their inboxes overflow. Their Slack channels never sleep. Their minds race with half-formed strategies and fire drills.

They're getting pinged constantly on Slack from all corners of the organization, stressed they're missing something critical. They're pulled into board meetings with investors demanding answers, wondering why the line isn't moving up more aggressively. They're tuned into the news, FOMOing into technologies that have nothing to do with their actual business.

Their lives are consumed by cognitive clutter.

And they wonder why they can't think straight.

The reality is, the more you try to brute force your way through complexity, the harder it becomes.

Remember Devil's Snare from Harry Potter? You have to relax to find your way through. If you tense up and fight it, if you don't surrender, you die.

Strategy works the same way.

If you're stuck, if you're trying to solve complicated problems, if you have mental fog, the answer isn't to push harder. It's to create space. Real, actual cognitive space where your brain can finally do what it does best: make connections you couldn't see before.

If you’re stressed, you likely have a whole list of "Q2 stuff" sitting in your Eisenhower Matrix - that's the time management framework that sorts tasks by urgency and importance.

But because you never focus on one problem long enough, you never solve it.

It's like trying to build several 1,000-piece puzzles simultaneously, jumping from puzzle to puzzle. Sometimes, you need to focus on just one thing, one piece at a time. Everything else needs someone else to solve (delegation), or needs to be revisited later (iceboxing).

The detox implies you're already past the point of healthy behavior. You need to go extreme.

The Playbook on How to Detox Effectively

The Bill Gates Approach: Think Week

Photo by Lili Kovac on Unsplash

Bill Gates famously does this twice a year. He rents a cabin in the Pacific Northwest, brings boxes of papers and books, brings no technology, and gets bored. His assistant fields everything while he's completely off the grid for a full week.

During one Think Week in 1995, Gates wrote his legendary "The Internet Tidal Wave" memo. Ideas for Microsoft's Tablet PC and Virtual Earth came from these retreats. He'd read papers for up to 18 hours a day, making connections he couldn't see in the daily grind.

Your version: Rent a cabin once a quarter for a full week. No phone. No laptop. Bring only books, a notebook, and your boredom. Your Chief of Staff or second-in-command fields everything. You are truly unreachable.

👉 Ask yourself: What would happen if I disappeared for a week? If the answer terrifies you, you haven't built the right systems yet.

The Maintenance Route: Daily Boundaries

Not everyone can disappear for a week. That's fine. Build smaller boundaries that compound.

Marc Randolph, Netflix co-founder, had a famous rule: Tuesday nights at 5pm, he left work for date night with his wife. For over 30 years, this was non-negotiable.

No meeting, conference call, or last-minute question could interfere. If you had something to say to him at 4:55pm on Tuesday, you'd better say it on the way to the parking lot. If there was a crisis, it got wrapped up by 5:00.

This wasn't just about his marriage (though it preserved that, too - he isn’t on his fourth wife and third divorce). It was about maintaining perspective. It reminded him that the company wasn't everything. It gave his brain permission to rest.

☝️ Other maintenance practices:

  • No phone past 9pm. Charge it in another room. Your inbox will survive until morning.

  • Honor commitments to yourself the way you honor client meetings. If you scheduled a workout, it's not optional.

  • Meditate daily. As James Clear writes in Atomic Habits, consistency beats intensity. Five minutes every day is infinitely better than an hour once a month.

The Nuclear Option: Full Reset

Sometimes maintenance isn't enough. Sometimes you're already in the danger zone.

Let me tell you about Brian (not his real name).

Brian was a client several years ago who took stimulants almost constantly to keep up with the demanding pace of his life. He was surely going to drive off the proverbial cliff. His whole life was deteriorating: his girlfriend was starting to tune out, his heart was racing at night, he couldn't sleep well, his exercise suffered, and he was starting to hate his job.

He was afraid because they had to make a big decision on whether to pivot the company or not. The pivot was going to be a huge bet that would either make the company succeed or tank it. Because of his anxiety and stress, he was constantly on edge. He didn't realize his team had become afraid of him.

We facilitated a 360º feedback session where his whole leadership team told him he had become a terror to work for. They were constantly demotivated and uninspired by his fearmongering.

Brian needed a detox badly.

Here's what he did:

  1. He signed out of everything and figuratively threw his laptop and phone into the ocean. His Chief of Staff fielded everything for a week.

  2. He got off the stimulants and stopped drinking. For a week, he focused purely on grounding himself through breathwork and meditation.

  3. He read and journaled during his time awake. There were no devices to distract him, no red notification dots, no Slack chirps demanding his attention.

When he came back to work a week later, he felt refreshed. And while it didn't solve all his problems immediately, it was a start.

The detox, along with coaching, helped the team slowly regain trust. He began to catch himself when he was irritated or angry, mostly because he had slept enough to notice these patterns. He admitted to his team his faults and what he did to create the situation they found themselves in. Slowly, he repaired trust by asking for their opinions, behaving less irritably (kicking the drugs really helped), and being more patient overall.

His personal life improved too. He signed up for a personal trainer to hold him accountable. Brian found it way too easy to skip the gym without a forcing function, like paying lots of money to someone who expected him at a scheduled time. He put his phone away at dinner with his girlfriend, who was relieved he was finally listening to her.

The relationship ended up not working out later (he started the repair process too late), but he said the last few months felt much less tumultuous than the first several years. They had mutual understanding for each other even as they broke up.

That's what the detox can do.

The Resistance You'll Face

When I first suggest this to leaders, they resist. Hard.

"I'm already not moving fast enough. Moving slower feels counterintuitive."

Moving slow to move fast feels backwards, but it's not.

Then they try it out and feel even more resistance. They expect fast results. But this is not an overnight process.

It's only after a week of mindful detox that they really discover how clouded their judgment was and how racing their minds were. This is a huge shift in their thinking: it's impossible to see it until you're out of it.

They worry about missing critical stuff. When they do the detox and realize nothing catastrophic happened, they learn an important lesson: if critical things fall apart without them, it means they haven't built good systems of accountability. It means they don't trust their leadership team enough.

And here's the ego piece: Most of them feel like they have to hustle hard and spend all their time on the company to prove something. When they realize the only person who really cares about how much time they're grinding is them, that's when they see it's a vanity metric.

💡 Ask yourself: how much of your nonstop hustle and grind is because you really need to, versus what your ego is telling you you need to do in order to feel special and important?

What really matters is if you win or not. Not if you spent hours and hours being "on" and battling burnout and ending up in the hospital for bad health decisions in the name of getting there.

Your Cognitive Space Is a Strategic Asset

Think about it this way: your brain is the most expensive piece of equipment your company owns.

Would you run your servers at 100% capacity 24/7 with no maintenance? Would you never defragment your hard drive? Would you keep adding programs until everything crashed?

Of course not.

But that's exactly what you're doing to yourself.

Every unread Slack message, every unresolved decision, every context switch between puzzles is fragmenting your cognitive capacity. You think you're being productive, but you're just busy. There's a difference.

🧠 Real strategy requires actual thinking. Not reactive firefighting. Not performative busyness. Thinking.

And thinking requires space. White space. Boredom. Time for your default mode network to light up and start making the connections your conscious mind can't force.

Where to Start

You don't need to book a cabin in the woods tomorrow (though if you can, do it).

Start here:

  1. This week, pick one boundary and hold it. One evening where you're completely unreachable. One morning where you don't check email until 10am. One walk without your phone.

  2. Notice what happens. Notice the resistance. Notice how your team handles it. Notice what your brain does when it finally has permission to wander.

Then build from there.

The goal isn't perfection. Instead, you need to create regular space where your brain can do what you're actually paying it to do: think strategically, see patterns, make connections, solve complex problems.

If you’re already too far gone, consider doing the detox. After all, you have to slow down in order to speed up.

Everything else is just noise.

And if you work with an exec who needs this reset badly, forward this to them. It might be scary, but they need to hear it from someone who cares.

Until next time,

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About Regina Gerbeaux

Regina Gerbeaux was the first Chief of Staff to an executive coach who worked with Silicon Valley’s most successful entrepreneurs, including Brian Armstrong (Coinbase), Naval Ravikant (AngelList), Sam Altman (OpenAI / Y Combinator), and Alexandr Wang (Scale).

Shortly after her role as Chief of Staff, then COO, she opened her own coaching practice, Coaching Founder, and has worked with outrageously talented operators on teams like Delphi AI, dYdX, Astronomer, Fanatics Live, and many more companies backed by funds like Sequoia and Andreessen Horowitz.

Her open-sourced write-ups on Operational Excellence and how to run a scaling company can be found here and her templates can be found here.

She lives in the Pacific Northwest with her partner, daughter, and dog, and can be found frequenting 6:00AM Orangetheory classes or hiking trails nearby.

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